A resident-run company has the same obligations as any other company, and those that come from owning and managing a building. Penalties for missing a date are the same whether the directors are professionals or volunteers.
Companies House
- Confirmation statement: at least once every 12 months, confirming the company’s details.
- Annual accounts: private companies generally file within nine months of the financial year end.
- Changes to directors or the registered office: to be notified within the time limits that apply.
- Identity verification: directors need to have their identity verified with Companies House.
The building
- Buildings insurance renewal: cover must be in place without a gap.
- Fire risk assessment: needs to be kept up to date and reviewed when things change.
- Building safety: extra duties apply if your building is classed as higher-risk.
- Planned maintenance: lifts, communal electrics, roofs, water systems, and so on.
Money and consultation
- Budget and service charge demands: each demand should come with the statutory summary of rights and obligations.
- Year-end service charge accounts: prepared and shared with leaseholders.
- Section 20 consultation: needed for qualifying works costing any leaseholder more than £250, and for long-term agreements costing any leaseholder more than £100 a year.
Governance
- Annual general meeting: as your articles require, with proper notice.
- Board meetings and minutes: regular, minuted and stored where they can be found.
A calendar is only useful if it warns you early. Leasehold Clarity loads the standard dates for your company and building, and reminds directors well before each one.
Make it a habit
Once a quarter, one director looks at the next 90 days. It takes ten minutes, and catches almost everything. Write the dates down where the next director will find them.
This guide is general information, not advice on your circumstances. Leasehold law is detailed and changes: check the current position and take advice before acting. Published October 2026.